Privacy Policy

Last Updated February 13, 2025

Easterseals Southern California (d/b/a "ESSC") ("we," "our," or "us") understands that data privacy and the protection of personal information are important to you. This Privacy Notice explains how we collect, use, and share your personal information. It also outlines your rights and choices regarding the personal information we collect about you.

Please read this Notice carefully to understand our policies and practices regarding your personal information and how we will process it. You can also click on the links below to navigate to a specific section.

1. Scope of Notice

This Privacy Notice applies to all donors, participants, website visitors, business partners, employees, job applicants, and individuals who otherwise interact with ESSC from whom we collect personal information. We often refer to your interactions with us as using our "services" throughout this Notice.

2. Personal Information Collection

We collect a variety of information as part of our operations, including personal information and other information. "Personal information" is any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with an identifiable individual.

a. How We Collect Personal Information

ESSC collects information, including personal information, from and about its donors, event attendees and program participants, individuals who interact with our affiliate members, employees and job applicants, individuals who visit our website, and other individuals who choose to interact with us. We collect information from or about you in the following ways:

Directly from you. We collect information directly from you when you make a donation, create a user profile on our website, attend an event or program we are offering, apply for employment or gain employment with us (including biometric information for employment purposes), when you visit our website, and when you otherwise voluntarily submit or provide information to us.
Automatically. When you visit and interact with our website, we collect information automatically through cookies. For more information about cookies on our website, please visit the section below titled "Cookies."
From Other Sources. We may collect information about you from other sources and we may combine information from other sources with information we collect through our services or interactions with you. Examples of the other sources we most frequently collect information from include national donor databases and registries, and companies that compile mailing lists about individuals.

b. Types of Personal Information We Collect

The types of personal information we collect depend on how you interact with us, including whether the interaction is through our national, affiliate members or directly with us. In many cases, the personal information we collect will be apparent from the context in which you provide the information.

We collect the following types of personal information from you depending on how you interact with us (e.g., donor, employee, etc.):

Categories of Personal Information	Categories of individuals
Contact Information. This includes your name, mailing address, email address, social media handle, or other similar identifiers.	Donors Employees and job applicants Website visitors Event attendees Program participants
Identification Information. This includes your SSN, driver's license number, passport number, or similar legal identification information.	Employees and job applicants
Biometric Information. Biometric Information. This includes fingerprints, voiceprints, iris or retina scans, facial recognition data, or other biometric identifiers.	Employees
Profile Information. This includes information about your activity and interactions with us, including your donor tendencies and donation history, information you voluntarily provide to us or that we collect from other sources regarding your interests, preferences, and characteristics. We compile this information we collect about you to better understand you.	Donors Website visitors Event attendees Program participants
Health Information. This is information about your health, disability, or medical condition which may include "Protected Health Information" (PHI).	Program participants Employees and job applicants (if you choose to participate in our group health plan)
Financial Information. This includes information about your wealth and financial status, income, credit card, bank account, or payment information.	Donors Employees and job applicants
Location Information. This includes information about your location.	Donors Website visitors Employees
Professional or Employment-Related Information. Current or past job history or performance evaluations.	Employees and job applicants Clinical and non-clinical service providers
Internet or other similar network activity. Browsing history, search history, information on your interaction with a website, application, or advertisement.	Website visitors Donors
Interaction Information. This includes information about your attendance at events we host or programs we sponsor, as well as information about correspondence with us and other ways you interact with us.	Donors Event attendees Program participants Website visitors
Sensitive Personal Information. We may collect certain sensitive personal information including race, gender, age information, and precise geolocation.	Employees and job applicants

Please note that if you voluntarily provide us with additional information when you interact with us that does not fit one of these categories, we will collect the information and use it for the purposes you direct or that we disclose to you.

As noted above, in certain circumstances, we may also collect "Protected Health Information." "Protected Health Information" ("PHI") is individually identifiable health information. We sometimes collect PHI when we gather information about the effectiveness of our programs in order to understand whether a program that we offered resulted in improved outcomes for the individuals or communities our programs are designed to serve.

3. How We Use Personal Information

We use personal information for our legitimate business purposes to further our mission and for other purposes disclosed to you at the time data is collected. More specifically, we use personal information in the following ways:

Provide our services, programs, and events to the communities and individuals we serve.
Send you confirmations about event or program registration, or donations.
Process donations and gifts made to Easterseals Southern California.
Understand our donor base and potential donors.
Measure the effectiveness of our services, programs, and events, including services, programs, and events offered.
Communicate with you about our services, programs, events, happenings, and news.
Respond to your comments, inquiries, and customer service requests.
Market our events, services, programs, and potential donor opportunities to you. You may opt out of marketing communications at any time.
Provide you with employment, or consider you for employment with Easterseals, including the use of biometric information for identity verification and security purposes, as permitted by law.
Process payroll and other benefits afforded to our employees.
Improve and personalize our content and services.
Monitor and analyze trends regarding our services, programs, and events, including services, and programs.
Protect against and prevent fraud, unauthorized transactions, and manage risk exposure.
Enforce our legal rights and agreements.
Comply with applicable legal requirements.
Carry out any other purpose you consent to, that we disclose to you at the time your data is collected, or that you direct us to.

We may aggregate and de-identify personal information we collect from you to understand the effectiveness of our programs, services, and offerings, as well as to understand our donor base and donor trends. When we aggregate or de-identify information, it is no longer personally identifiable.

4. How We Disclose Personal Information

Easterseals may share your personal information in the following circumstances, and as otherwise described in this Notice:

Service Providers, Vendors, and Consultants.We rely on third parties to perform functions on our behalf. Some of these service providers include marketing service providers, payment service providers who help us process donations and pay our employees, cloud storage providers, website hosting platforms, client relationship management providers, HR or employee benefits providers, and content providers. We endeavor to ensure written agreements are in place with all service providers, vendors, and consultants where feasible and appropriate. All service providers, vendors, and consultants are required to use the information we disclose to them at our direction and only for the purpose(s) for which it was disclosed to them, and they are required to adhere to security and confidentiality measures.
Law Enforcement Agencies, Courts, Regulators, Government Authorities, or Other Third Parties.We may disclose your information: (1) to comply with a legal obligation or court order; (2) when we believe in good faith that the law requires it; (3) at the request of governmental authorities conducting an investigation; (4) to verify or enforce our policies, procedures, terms of service, and other agreements, or to protect the rights, property, safety, and security of Easterseals, our members, vendors, business partners, service providers, website visitors, or the public; (5) to respond to an emergency; or (6) when we believe it is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual illegal activity.

5. Links to Other Sites

Easterseals Southern California website may contain links to other sites, including links to non-affiliated third parties, such as social networks or business partners. These linked sites may have personal information collection, use, and disclosure practices that differ from Easterseals Southern California practices. We encourage you to review the privacy policies of websites that you visit before sharing your personal information with them. Please also be aware that if you disclose personal information, PHI, or other sensitive information through public forums, at an event, or on online message boards, this information may be used by others. We take no responsibility for the content, security, or confidentiality of any information posted on or conveyed in these public spaces.

6. Security of Personal Information

Easterseals knows that information security is of the utmost importance to our donors, , website visitors, and individuals whose information we collect. We maintain reasonable technical, administrative, physical, and organizational safeguards in proportion to the sensitivity of information we collect that are designed to prevent unauthorized access, use, and disclosure of personal information.

However, no electronic data transmission or processing of personal information is completely secure, so we cannot guarantee the security of personal information. We encourage you to assist us with securing your personal information by using a strong password and not disclosing your login credentials, where applicable, to anyone. If we become aware of an incident that affects your personal information, we will investigate and comply with all reporting obligations.

7. Transmission of Health-Related Information

Easterseals understands the sensitivity of collecting and using health-related data. It is not Easterseals' intent to collect personally identifiable health-related information or PHI via the website. If we do collect personally identifiable health-related information or PHI, it will not be used by or shared with entities other than Easterseals Southern California, unless the information is de-identified. Any transfer of personally identifiable health-related data between Easterseals organizations will take place in a secure environment with access allowed only to certain qualified employees of Easterseals. Easterseals will comply with all regulations set forth by the Health Insurance Portability and Accountability Act (HIPAA). To learn more about HIPAA, visit the U.S. Department of Health and Human Services Office for Civil Rights.

8. Retention of Personal Information

We will retain your information only for as long as necessary to achieve the purpose for which it was collected. This may mean that we will continue to retain certain information even after we stop providing our services directly or indirectly to you, after you delete your user profile, or cease interacting with us, as required by law or for our legitimate business purposes. We may also retain de-identified, aggregated, or anonymous information that does not identify a particular individual. In all cases where we retain data, we do so in accordance with limitation periods and record retention obligations that are imposed by applicable law.

9. Your Rights and Choices Regarding Your Personal Information

Easterseals Southern California offers various rights that are consistent with state consumer privacy laws. Easterseals offers the option to access, correct, and delete your personal information. If you are a registered user of our website, you can access your Easterseals profile and update your contact information and user preferences by clicking here. Upon your request, we will delete, aggregate, or de-identify personal information related to you that is retained in our organizational databases, unless we are required to continue to retain the information in an identifiable format. To exercise your right to deletion, or to modify or correct your information other than through the link above, please contact us via a method set forth in the "Contact Us" section.

You can also change your communication preferences and opt in or opt out of marketing communications from Easterseals. To opt out of receiving email communications, postal mail, or from participating in the list rental and exchange program, or to request a disclosure of list rental and exchange information, please follow the directions below.

Email: If you are a registered user of easterseals.com, log in to change your email preferences.You may also opt out of certain non-essential marketing email communications using the "unsubscribe" link at the bottom of the email.
Postal Mail: Opt out of postal mail solicitations

We will endeavor to fulfill all requests within a reasonable timeframe.

10. Cookies

Our website uses or may use cookies, web beacons, pixel tags, and similar technologies (collectively, "cookies"). Cookies are small text files stored directly on a website visitor's computer or mobile device that automatically collect certain information from users such as browser type, IP address, time spent online, pages visited, referring URL, and additional aggregated website traffic data. We also rely on partners to provide features of our services, which may involve using cookies.

We use cookies for the following purposes:

Functionality. These cookies are necessary for us to ensure that the website functions properly.
Security. These cookies are necessary for us to mitigate the risk of data breaches and similar attacks by ensuring that requests are submitted to our website from proper domains.
Authentication. These cookies allow us to authenticate user requests and to maintain session information related to users.
Preference. These cookies allow our website to remember which events you have signed up or registered for, the products you place in your shopping cart, and to recognize your device.
Advertising. These cookies allow us to provide you with more relevant advertisements.
Analytics. These cookies enable us to learn more about how users and visitors interact with our website, including pages visited, how much time is spent on each page, and similar information. We use this information in aggregate.
Third-Party. These cookies are placed by third parties such as Google and social media networks. These cookies track and monitor how you interact with our services and other websites, provide us insight into how you interact with our website (such as analytics), facilitate account registration and login, and also enable the sharing of content from our services to these third parties. We do not control the data use or sharing practices of these third parties. If you do not wish to accept third-party cookies, we encourage you to update your browser settings accordingly.

The use of cookies has become standard among website operators. Most browsers are initially set to accept cookies. You can usually set your browser to refuse cookies that are not necessary or to indicate when a cookie is being set. To understand your options regarding cookies, you can visit the help section of your web browser or take a look at the links below:

Chrome
Firefox
Edge
Internet Explorer
Safari

If you refuse cookies, you may not be able to use certain functions on our website, and our website may not function as smoothly as it does when cookies are enabled.

11. International Transfers of Personal Information

Easterseals Southern California is located in the United States, and all programming offered by Easterseals Southern California occurs in the United States. Because of the global nature of the internet, the Easterseals Southern California website may be accessible from jurisdictions other than the United States, even though we do not operate, provide, or market its services outside of the United States. If you access the Easterseals Southern California website outside of the United States, your information will be transferred to and processed in the United States. Since the data protection laws of various countries differ, information transferred to the United States may not be subject to the same level of protection as the jurisdiction in which you reside. If you choose to access our website from a jurisdiction outside the United States, we rely on your consent to transfer the data to the United States. To the extent you do not consent to data transfers to the United States, please do not provide us with your personal information or visit our website.

12. Information from Children

Our website is not directed towards children under the age of 13. We do not knowingly collect personal information from anyone under the age of 13 through our website without parental consent. If you become aware that we have collected personal information from an individual under the age of 13 through our website without parental consent, please let us know so that we can take appropriate action.

13. Changes to this Notice

We may update this Privacy Notice from time to time. If we make material updates to this Notice, we will endeavor to provide you with notice by placing a prominent notice on this website and/or sending an email notification of the change. We will also update the "last updated" date at the top of this policy. Any changes will be effective immediately on posting unless otherwise indicated. Continued use of our services after updates to our Notice will be deemed consent to the changes.

14. Additional Disclosures for California Residents

If you are a resident of California, you have specific privacy rights under the California Consumer Privacy Act ("CCPA"), as amended by the California Privacy Rights Act ("CPRA"). This section supplements the information contained in our Privacy Notice and applies solely to individuals who reside in the State of California.

a. Categories of Personal Information Collected

In the preceding 12 months, we have collected the following categories of personal information:

Identifiers (e.g., name, address, email address)
Personal Information categories listed in the California Customer Records statute (e.g., contact information, payment information)
Protected classification characteristics (e.g., age, gender, race)
Biometric information (e.g., fingerprints for employment purposes)
Internet or other similar network activity (e.g., browsing history)
Geolocation data (e.g., precise physical location)
Professional or employment-related information (e.g., current or past job history)
Sensitive personal information (e.g., health information, biometric data)

b. Purposes for Collecting Personal Information

We collect personal information for the purposes described in the "How We Use Personal Information" section above.

c. Categories of Personal Information Disclosed for a Business Purpose

In the preceding 12 months, we have disclosed the following categories of personal information for a business purpose:

Identifiers
Personal Information categories listed in the California Customer Records statute
Protected classification characteristics
Biometric information
Internet or other similar network activity
Geolocation data
Professional or employment-related information
Sensitive personal information

d. Sale or Sharing of Personal Information

We do not sell personal information for monetary consideration. However, the CCPA defines "sale" and "sharing" broadly to include certain types of disclosures of personal information in exchange for valuable consideration. In the preceding 12 months, we may have "shared" (as defined by the CCPA) identifiers and internet or other similar network activity with third-party advertising networks and social media platforms for cross-context behavioral advertising purposes.

e. Your Rights Under the CCPA

As a California resident, you have the following rights:

Right to Know. You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past 12 months.
Right to Delete. You have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions.
Right to Correct. You have the right to request that we correct inaccurate personal information that we maintain about you.
Right to Opt-Out of Sale or Sharing. You have the right to opt out of the sale or sharing of your personal information.
Right to Limit Use of Sensitive Personal Information. You have the right to request that we limit the use and disclosure of your sensitive personal information to that which is necessary to perform the services or provide the goods reasonably expected by an average consumer.
Right of Non-Discrimination. You have the right not to receive discriminatory treatment for exercising any of your CCPA rights.

15. Contact us

To exercise your rights described above, please submit a verifiable consumer request to us by either:

Emailing us at: info@easterseals.com
Calling us toll-free at: 714-834-1111
Writing to us at: Easterseals Southern California, c/o Privacy Office, 1063 McGaw Ave, Irvine, CA 92614

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